Information for EFSD Award Recipients

Please refer to individual programme announcements for additional, programme-specific regulations.

To contact the EFSD Office, please email foundation@easd.org.

Award Activation

EFSD award recipients will receive their award activation documents from the EFSD Office after confirming the acceptance of their award. These documents must be completed and returned to the EFSD Office within six months from the date of the EFSD award confirmation email. In exceptional cases and with the prior permission of the EFSD Office, this time period may be extended a further six months. Any funding which has not been activated within twelve months of the award date will be automatically withdrawn.

Please note that a copy of the confirmation and/or signature page of all ethical approval/s which are needed to carry out the funded project have to be attached to the award activation documents.

During the Award

Please inform the EFSD Office as soon as possible of any significant developments related to your award. These include, but are not limited to delays, challenges or significant changes to the study methodology or a move from the institution where you hold the award.

If you require changes in your research plan, budget allocation or a no-cost extension of your project, you will need a written approval from the EFSD Office.

Award Acknowledgement and Publications

It is essential that EFSD funding is acknowledged in all scientific publications, abstracts to scientific meetings and poster presentations in relation, either partly or fully, to the EFSD funded project, by the wordings specified in the award activation documents.  

Please send copies of published scientific papers relating to your EFSD funded project, both fully and in part, to the EFSD Office as soon as the papers have been published.

Reporting

Interim and Final Reports

For those projects where funding is administered in instalments, interim progress reports will be required and need to be approved before the next instalment can be released, and a final report will be required on completion of the project. Interim reports should be submitted at 12 month intervals. If you are unable to do this, please advise the EFSD Office accordingly, providing an explanation for the delay and an approximate timescale of when the interim report may be expected.

All funded principal investigators are required to submit a final scientific report at the end of the project period. Please submit this by PDF file attachment to the EFSD Office as soon as possible after completion of the project and at the latest within 6 months. Please note that funding of any other awards by EFSD cannot commence until a currently-funded project has been completed and the final report submitted and accepted as adequate.

Guideline for grant interim reports
Guideline for grant final reports
Guideline for fellowship final reports
Guideline for travel fellowship final reports

Reporting in Researchfish

EFSD is using Researchfish, an online questionnaire system used by many funders, to collect information on the outcomes of EFSD funded research, such as publications, further funding and collaborations. It is crucial for EFSD to track the research outcomes from our funding programmes so we can evaluate and demonstrate impact and benefits of funding research and communicate these to supporters to secure future funding.

EFSD will ask the principal investigators of EFSD awards made 2014 or later (except for Albert Renold Travel Fellowships) to submit information on their research outcomes in Researchfish annually during the period of the award and for up to five years after the award has terminated to gain a realistic view of what has been achieved and leveraged through the funding.

You will receive a notification from EFSD and Researchfish if you are asked to report through this means. Please note that reporting to Researchfish does not replace the obligatory interim (if applicable) and final reports to EFSD. There is currently no obligation for EFSD award recipients to report to Researchfish, but we kindly ask every awardee who is contacted by Researchfish to participate as this is essential for EFSD to secure funding for diabetes research in the future.

Researchfish user guideline

New Application

Please be aware that investigators may only hold a single EFSD award at any given time. This regulation also applies to principal investigators as well as co-investigators. It does not apply to collaborators. The EFSD Rising Star Fellowship Programme, EFSD Future Leaders Mentorship Programme for Clinical Diabetologists and EFSD Albert Renold Travel Fellowship Programme are exempt from this regulation.

However, recipients of an EFSD award may apply for new funding to the same or to another EFSD programme on the condition that the current award is nearing completion (within six months). In this case, it will be necessary for all investigators to have completed the current project supported by EFSD and have submitted a final scientific report before any new funding can commence.

If you have any questions regarding the above, please contact the EFSD Office at foundation@easd.org.